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In the To field, you can type the email address of your intended recipient, or if you have already stored some email addresses in your address book, click the To button to see this list. 3. You can add multiple recipients to the To list by separating each one with a semicolon. You can also add courtesy copy (CC) recipients to the message in the CC field. 4. Add a subject heading to the email to identify what the email is about to the recipient. This is becoming more important these days because spam filters look for specific blueprints that identify spam, one of which is a message with a blank subject line.

Using Outlook rules and alerts lets you automatically process items into categories, assign them to folders, and be notified when specific events have occurred. • Outlook’s junk email filter lets you remove clutter from your inbox. • Using send/receive groups means you can process messages selectively. Using Search Folders Outlook provides a useful way of grouping information with similar characteristics and allowing this information to be sorted into containers known as search folders. Search folders are simply views into the mail store based on predefined rules (search criteria) that you create from a variety of item attributes.

If you right-click the email address of a user who has a green icon showing on an email from that user, you’ll see a notification at the top of the context menu stating that the user is online and available, and you can click the following options: Reply with Instant Message or Reply All with Instant Message. Choosing Reply with Instant Message will open a Windows Live Messenger chat window and allow you to start communicating. Using Windows Fax and Scan The Windows Fax and Scan service included with Windows Vista provides the capability for both faxing and scanning documents.